CalendarHero

How to use CalendarHero

To use CalendarHero (formerly Zoom.ai) for meeting scheduling, follow these steps:

1. Sign up: Start by signing up for a CalendarHero account on their website. Provide the required information and create your account.

2. Connect your calendar: Once you have signed up, you'll need to connect your calendar to CalendarHero. This allows the software to access your availability and schedule meetings on your behalf. CalendarHero supports popular calendar platforms like Google Calendar, Microsoft Outlook, and Office 365.

3. Customize your preferences: After connecting your calendar, customize your preferences in CalendarHero. You can set your working hours, define meeting lengths, specify preferred meeting locations, and add any other relevant details that will help CalendarHero schedule meetings according to your preferences.

4. Share your scheduling link: CalendarHero provides you with a personalized scheduling link that you can share with others. When someone wants to schedule a meeting with you, they can use this link to view your availability and choose a suitable time slot. This eliminates the back-and-forth email exchanges trying to find a mutually convenient time.

5. Let CalendarHero do the work: When someone clicks on your scheduling link, CalendarHero will automatically check your availability and suggest available time slots based on your preferences. The person scheduling the meeting can select a time that works for them, and CalendarHero will handle all the necessary notifications and updates.

6. Review and confirm: Once a meeting is scheduled, you'll receive a notification with the details. Take a moment to review the meeting information and confirm if everything looks correct. If any changes are needed, you can make adjustments directly within CalendarHero.

7. Enjoy automated reminders: CalendarHero will send automatic reminders to all participants before the scheduled meeting. This helps ensure everyone is prepared and aware of the upcoming meeting.

8. Additional features: Besides scheduling meetings, CalendarHero offers additional features to enhance your productivity. These may include features like meeting analytics, meeting templates, integrations with other productivity tools, and more. Explore these features to make the most out of CalendarHero's capabilities.

Remember that these steps may vary slightly depending on the specific features and settings of CalendarHero. It's always a good idea to refer to their documentation or contact their support team if you need any assistance along the way.

By using CalendarHero, you can streamline the meeting scheduling process, save time, and reduce the administrative overhead of managing your calendar.